Please read these terms and conditions carefully, since by signing this agreement or by making a booking you agree to accept them. These terms and conditions apply to all services, activities and events offered by Auto GT. Please note that in order to participate in any tour or event organised by Auto GT as a Driver, the relevant individual (Participant) must be able to produce a valid driving licence on the day, immediately before the start of the tour or event.
Any valid driver's licence is accepted in South Africa, provided it bears the photograph and signature of the holder and is printed or authenticated in English. Remember to carry all your documentation with you when you travel, since traffic officers will expect to see it if they stop you for any reason. Agreement:
This agreement becomes binding between Auto GT and the Participant(s) once signed by all parties.
Auto GT will provide written confirmation of the services booked by the Participant(s). In your own interest, we ask you to check your tour or event documents carefully upon receipt.
The contractually agreed services are found in the service descriptions (e.g. Auto GT website, brochure, flyer, internet) and in the written confirmation documentation.
This agreement shall not be cancelled, amended or modified in any respect, except by a written instrument signed by all of the parties hereto.
This agreement shall be construed according to and governed by the Laws of South Africa, where Auto GT has its domicile.
The Participant and/or Driver must produce a valid driving licence before taking possession of a vehicle. Participants must also affirm that no driving ban has been imposed on them by any authority.
Participants shall not be entitled to participate in the relevant Auto GT tour or event if they have been officially banned from driving or are unable to produce a valid driving licence. In such cases, any paid fees shall not be reimbursed.
Third parties (e.g. hotels, travel agencies, etc.) are not authorised by Auto GT to make agreements, to provide information or to make assurances that alter the agreed content of the contract, go beyond the contractually promised services offered by Auto GT or contradict the event offer.
Local information and hotel brochures that have not been issued by Auto GT are not binding for Auto GT or their service obligation, unless they have been expressly agreed with the Participant(s) as part of the event offer or as part of the service obligation of Auto GT.
Auto GT only accept the handling of special requests on the basis that they are non-binding. Auto GT will do their best to accommodate the request for special arrangements that are not described in the service descriptions, e.g. neighbouring rooms, rooms in a certain location, specific model vehicles, etc.
Personal data provided by the Participant(s) to Auto GT will be stored in a central database managed by Auto GT. Any data provided will be used for the sole purposes of contract handling and participant management.
All quoted prices are inclusive of VAT.
Payments to be made upfront and in full, including deposits, 7 days prior to booking date(s).
Payments to be in cash or via Electronic Funds Transfer (EFT), no card payments accepted.
Payments to be in South African Rand (ZAR). In the case of money transfers from foreign countries, the Participant shall bear the transfer charges.
If payments are not made or not made in full by the agreed deadlines, and if the Participant fails to make a payment even after being reminded of the payment deadline, Auto GT may cancel the relevant agreement, resulting in a loss of any deposits paid.
Costs for additional services, such as visa applications, etc., are not included in the tour or event price.
Should any penalty charges be incurred (e.g. speeding and traffic fines, malicious damage, insurance excess payments, etc.) by the Participant and/or Driver, these will be charged to the Primary Driver’s Credit Card once Auto GT becomes aware of such charges, along with any bank charges that may apply. Prior written notice via e-mail will be given in advance to the Primary Driver by Auto GT. For this purpose, please provide the Primary Driver’s relevant Credit Card details below:
Cardholder Name: ___________________________________________________________ Card Type, e.g. MasterCard: ____________________________________________________ Card Number: _______________________________________________________________ Card Expiry Date: ____________________________________________________________ Card Verification Value (CVV) No.: _______________________________________________ Be assured that the above information will be treated as confidential. Bookings and Cancellations:
A non-refundable deposit (50% of total tour or event fee) is payable to Auto GT to secure booking date(s). The balance of the total fee is payable 7 days prior to the start of the tour or event date, i.e. booking date.
Cancellations less than 7 days prior to booking date(s) will result in a loss of any deposits paid.
Auto GT may terminate the agreement without notice if the Participant continues to disrupt the course of the tour or event despite proper caution by the Auto GT tour or event representatives. This also applies if the conduct of the Participant grossly violates the terms of the agreement to such an extent that the immediate termination of the agreement is justified. In such instance, Auto GT reserves the right to retain the fee paid for the tour or event.
Auto GT may cancel the agreement up to 4 weeks before the start of the tour or event, should the minimum number of participants specified in the relevant service description and/or in the written confirmation not be reached. Auto GT shall of course notify the Participant as soon as it becomes apparent that the minimum number of participants will not be reached. A notice of cancellation will be issued to the Participant, along with a refund of the relevant deposits and/or fees paid.
Auto GT cannot be held responsible should the booked vehicle be unavailable due to unforeseen circumstances.
There are always two full paying persons (Participants / Drivers) in each vehicle. Subject to availability, participants can opt to be a sole driver (Single Driver) of a single vehicle for an additional charge.
Deliveries and collections by prior arrangement with Auto GT only.
Any extra distance or time charges will be at a prior agreed rate.
Cross border travel from South Africa is not permitted.
Any malicious damage to a vehicle by a Participant or his/her passenger(s) is at the Participant’s expense.
Vehicles are to be kept in a clean condition at all times. A charge of R150.00 applies should this not be adhered to.
No Smoking allowed in vehicles. A valet charge of R500.00 applies should this not be adhered to.
Speeding and traffic fines are at the Driver’s expense and incurs a R200.00 administration fee.
Use of Vehicles: 1.Participants must follow the instructions given by Auto GT tour or event representatives for the entire duration of any tour or event. 2.Seat belts must be worn at all times and the South African road traffic laws obeyed. 3.Whilst on tour, vehicle keys will be held overnight for safekeeping by the Auto GT tour representative. 4.Participants will be driving on public and private roads, and are solely responsible for their own conduct. 5.The Participant and/or Driver shall not: a.Use or allow the vehicle to be used for the transport of passengers for hire or reward unless done with the knowledge and written consent of Auto GT. b.Sublet or hire the vehicle to any other person. c.Operate the vehicle or allow it to be operated by a person under the influence of alcohol or any other inhibiting substance. d. Operate the vehicle or allow it to be operated in any race, speed test, or any racing event, organised or otherwise. e.Operate or allow the vehicle to be used in the execution of a crime or illegal activity. f.Drive the vehicle on any gravel or rough road that may damage the vehicle. g.Make use of any mobile phone or smoke while driving. h.Deviate from official tour routes, nor use the vehicle for any private trips or purposes, whilst on tour, unless it is with the knowledge and verbal approval of an Auto GT tour or event representative. 6.In the event of gross breaches of driving discipline, Auto GT shall be entitled to exclude the Participant(s) concerned from any further participation. In such cases, there shall be no reimbursement of the tour or event fee. 7.For safety reasons, it is not permitted to bring animals along on any tour or event. 8.If the vehicle is involved in any accident or collision, or is lost or stolen, or is involved in any incident that could prejudice Auto GT’s rights, the Participant and/or Driver will take all such steps to safeguard the interests of Auto GT, including, but not limited to the following where appropriate: a.obtain the names and addresses of everyone involved and of possible witnesses, and details of other vehicles involved; b.not, without our prior written consent, admit any responsibility or liability or release any party from any liability or potential liability, nor settle any claim or potential claim against or by any party, nor accept any disclaimer of liability; c.notify the police and Auto GT as soon as possible and in any event within 24 hours of the incident; d.not abandon the vehicle and make adequate provision for its safety and security; and e.co-operate with Auto GT in any investigation, the lodging or instituting of any claim or action and the defence of any prosecution, claim or action relating to the above. Insurance:
Accident insurance, third party vehicle insurance and public liability insurance is provided by Auto GT with the intension to cover the use of a vehicle by the Participant or his/her passenger(s) for the duration of the tour or event.
In the event of a crash, accident or damage, a R10 000.00 insurance excess will be payable by the Participant.
In the case of wilful intent or gross negligence by the Participant, Auto GT shall be entitled to assert claims against the Participant at a level corresponding with the severity of the fault, up to the amount of the total damage.
Risk, Liability and Indemnity I am aware that the tour / event I am about to undertake has inherent dangers, which could result in serious injury. I hereby agree with the following terms and conditions of operations and indemnity:
This activity is being undertaken at my own risk and the Company involved herewith, namely Auto GT will not be held liable to myself or my dependents for any claims arising from injury, whether fatal or otherwise, sustained during the activity, howsoever such injuries are caused.
The use of a vehicle provided by Auto GT will be at the risk of the Participant, Driver and any passenger(s) from the date and time of collection of the vehicle, until such time that the vehicle is returned to Auto GT.
The Participant and/or Driver undertake to return the vehicle in the same condition it is received, fair wear and tear excepted.
Auto GT will not be liable for any damage and/or injury and/or death arising out of any defect in and/or mechanical failure of the vehicle, nor for any loss or damages to any property transported in or left in the vehicle, nor for any damages, injury, death, consequential loss, loss of profits, or any other damages which the Participant or the Driver or any person transported in the vehicle, or any of their spouses or dependents directly or indirectly, may suffer arising out of this agreement.
Auto GT will not be held liable for any loss of or damage to any property sustained by me, howsoever such damage is caused.
I undertake to comply with the lawful instructions of any of Auto GT’s employees.
I hereby indemnify and hold harmless Auto GT and all other persons against all actions or claims by me arising from the above activity.
I accept that this agreement sets out the full basis of the relationship between Auto GT and myself and I acknowledge that it is governed by the laws of South Africa and that in the event of my bringing any legal action against Auto GT, its members, servants or contractors, I agree that only the courts of South Africa shall have jurisdiction.
I declare that I am not under the influence of alcohol or any other intoxication substance.
I confirm that I am not suffering from any medical conditions that may be affected by the above activity.
The following are some of the conditions that may be adversely affected by the above activity: Pregnancy; High blood pressure; Heart conditions; Neurological disorders; Epilepsy; Acute or chronic knee or back disorders; Conditions of the skeleton, muscles or nervous system; Osteoporosis. Any persons with declared medical conditions may be required to produce a medical certificate approving the activity, signed within the previous thirty (30) days. The original is to be handed in before commencing the activity.